This section of the handbook provides the following sections:
1-18. MEET DIRECTOR’S FINANCIAL REPORT
A Meet Director’s Financial Report must be completed by any Gulf Swimming member team hosting a USA Swimming Sanctioned Gulf Swimming LSC meet for which entry fees have been charged. The report (see page 13-38) should be sent to the Gulf Swimming Treasurer within two (2) weeks from the date of the meet. The report should be accompanied by a copy of the MEET MANAGER Team Report from the final results showing the number of swimmers, paid individual events and relays for all teams participating in the meet, and a check for the Gulf Swimming surcharge made payable to Gulf Swimming, Inc. The surcharge paid to Gulf Swimming is based on the total paid entries and relays including scratches and no-shows unless the Host Team reimburses the visiting teams the entry fees for the scratches/no-shows. If any part of a Sanctioned meet is cancelled either before or during the meet due to weather, facility issues or reasons beyond the control of the Host Team, the Gulf Surcharge will be paid, as stated earlier in this paragraph, unless the Entry Fees are reimbursed for the Events not swam.
Additionally, all teams hosting meets are required to submit full financial reports (see page 13-39) as are required by the current USA Swimming Rules and Regulations. These full financial reports, along with the payment of the Gulf Swimming surcharge mentioned above, are required to be submitted before Gulf Swimming considers any full or partial refund of meet surcharges for a Gulf Swimming sponsored meet to any host team. Refunds of any splash fee (Gulf Surcharge) does not apply to any Team meet or any meet that is not on the Gulf Schedule (Gulf Sponsored).
2-1. BOARD OF REVIEW FILING FEE
Every Protest, Request for a Rehearing, or Request for Formal Hearing following an Emergency Hearing filed to the Gulf Swimming Board of Review shall be accompanied by a $100 nonrefundable filing fee payable to Gulf Swimming.
All member teams of Gulf Swimming must maintain a copy of their bylaws on file (including modifications as they are made) with the Registration Coordinator.
2-3. CANCELLATION OF DISBURSEMENTS
All disbursements by check, payable to any Gulf Swimming member, or parent or guardian of a Gulf Swimming member, shall be cancelled and returned to the General Fund as a donation, if not cashed within ninety (90) days after the date of issue. This policy shall not apply to payments to non-members of Gulf Swimming.
2-4. GULF MINUTES
Minutes of the Gulf Swimming Board of Directors Meetings and the Gulf Swimming House of Delegates Meetings shall be posted on the Gulf Swimming web site.
2-5. REVISION OF RULES
Gulf Swimming Administrative and Technical Rules may be implemented and/or changed by the following procedure. A new rule or modification to an existing policy or rule shall be approved in one of two ways:
- If initially presented at the Gulf Swimming Board of Directors Meeting immediately prior to the Gulf Swimming House of Delegates meeting, a simple majority vote of the Gulf Swimming House of Delegates is required to implement the new rule or changes.
- If initially presented at the Gulf Swimming House of Delegates Meeting for adoption, a twothirds majority vote of the Gulf Swimming House of Delegates is required to implement the new rule or changes.
2-6. SAFETY MARSHALS
All Safety Marshals shall be current Non-Athlete members of USA Swimming.
2-7. SOUTHERN ZONE TEAM ELIGIBILITY
No swimmer shall be eligible to compete as part of the Gulf Swimming Zone Team in the Southern Zone Championships, if they have ever participated in an individual event at a Junior National Championships Meet, long course or short course, or if they have made the Junior National Championships qualifying time for an individual event in the current year, long course or short course.
2-8. TEAM REGISTRATION
For teams re-registering to be a member of Gulf Swimming, valid and completed Team Registration forms shall be submitted to the Non-Athlete Registration Coordinator by October 1st of each year for registration for the following year. The Team Registration forms are considered late, if post-marked after October 15th. A late fee of $100.00 per team will be assessed for any team submitting forms after the October 15th late registration date. New teams may register at any time during the year.